How to Check Reading Levels

After a Spelling/Grammar check in Microsoft Word is complete, the readability statistics should appear. If they do not appear, you can use the following steps to turn this feature on:

In Microsoft Word:

  • Click the File tab.
  • Click the word ‘options’.
  • Click Proofing.
  • Make sure ‘show readability statistics’ is selected.
  • Once the spelling and grammar check has been completed (Click Review then the Spelling and Grammar check button) a window will open with the readability statistics.
  • The statistic that the IRB is concerned with is the Flesch-Kincaid Grade Level.

In Microsoft Word 2007:

  • Click theMicrosoft Office Button , and then click Word Options.
  • ClickProofing.
  • Make sure “Check grammar with spelling” is selected.
  • Under “When correcting grammar in Word”, select the “Show readability statistics” check box.
  • Complete the spelling and grammar check.
  • Once the spelling and grammar check has been completed a window will open with the readability statistics.
  • The statistic that the IRB is concerned with is the Flesch-Kincaid Grade Level.

In older versions of Microsoft Word:

  • From the Tools menu select Options.
  • A new window will open with all of the available options. Select the Spelling and Grammar tab.
  • Under Grammar, put a check in the box next to Check readability statistics.
  • Click OK. This will close the window.
  • Select Spelling and Grammar from the Tools menu.
  • Complete the spelling and grammar check.
  • Once the spelling and grammar check has been completed a window will open with the readability statistics.
  • The statistic that the IRB is concerned with is the Flesch-Kincaid Grade Level.