Pre-termination Notifications and Close-out Requirements

The PI has responsibility for the technical and fiscal management of a sponsored project, and ultimately the orderly project closeout. OSPA provides notice of pending award termination at 90 and 30 days prior to termination.

Pre-Termination emails are sent from OSPA at 90 and 30 days prior to a project’s termination to remind PI’s and department administrators of the need to review the project financial activity, especially to clear encumbrances and finalize all relevant charges needed prior to project termination.

Actions that should be considered at this time include:

  • Requesting a no-cost extension if applicable (link to Research Portal)
  • Notifying subcontractors to submit final invoices
  • Initiating ePAFs for any necessary payroll adjustments
  • Initiating any necessary cost transfers