Renewal and Status Check Assistance

General Guidelines for the Renewal and Status Check Application:

New regulations may impact the continuing review status of studies.

  • Some expedited studies will require a Continuing Review and some will require a Status Check every three years.
  • All Full Board studies will continue to require a Continuing Review.
  • All Exempt Studies will require a Status Check every three years.

  • To help researchers with the renewal and status check process, step-by-step guides on creating and submitting a renewal are available under the HELP menu in iRIS.

    Continuing review:

    All Full Board studies will require a continuing review at least every 12 months. Some Expedited studies will require a Continuing Review at least every 12 months. Information on when the Continuing Review is due may be found in the outcome letter.

    Status check:

    If the study requires a status check, complete the status check application in iRIS. All Exempt studies and most Expedited studies will now require a Status Check every three years. Information on when the Status Check is due may be found in the outcome letter.

    Does a study require a continuing review or status check?:

    In iRIS, My Studies, check the status of the study in the Study Status tab. The status will either indicate “Approved – Continuing Review” or “Approved – Status Check.”

    When to close:

    If all research and data analysis are complete, a study closure can be requested. Any time human subjects’ data are being analyzed, there must be an approved IRB protocol. Even for a study closure, the entire form must be completed because this will serve as a final report for the study. For more assistance see the step-by-step instructions on Submitting the Study Closure.

    Consent Form:

    If submitting a Continuing Review and enrollment is ongoing, a consent form must be uploaded to the application. It should be in document format (.doc OR .docx) and not have the previous approval stamp on it. Uploading consent forms is not required for studies undergoing a Status Check.

    Routing:

    Renewals (whether a Continuing Review or a Status Check) are not required to be sent through the PI and the department chair, but this option is made available to those who wish to use it.