Policy for Publicly Available, Archival, and Secondary Data

Research activities in which the only involvement of human subjects will be the use of publicly available archival data generally can be designated as not human subjects research. Typically, the research would need to complete the Application for Designation of Not Human Subjects Research in order to receive this designation. This application may be found in the iRIS Portal.

However, for the following datasets listed in this document, the IRB has determined in advance that these datasets can be designated as not human subjects research. For any data sets not listed below, the Researcher must submit a request, through the Request Document, to include the new data set on the IRB Approved list or submit an IRB protocol. Thus, research projects involving secondary data set analysis using one or more of the data sources listed below will not require prior IRB approval.

1. Public sources of data sets currently approved for use under this policy

  1. American College of Surgeons National Trauma Data Bank (NTDB)
  2. American Hospital Association Annual Survey
  3. Behavioral Risk Factor Surveillance System (BRFSS; public data only)
  4. Comprehensive Hospital Abstract Reporting System (CHARS; public data only)
  5. Demographic Health Survey (DHS), Standard and Interim Surveys
  6. Fatality Analysis Reporting System (FARS)
  7. Healthcare Cost and Utilization Project (H-CUP) healthcare databases
    1. The Nationwide Inpatient Sample (NIS)
    2. The Kids’ Inpatient Database (KID)
    3. The State Inpatient Databases (SID)
    4. The State Ambulatory Surgery Databases (SASD)
    5. The State Emergency Department Databases (SEDD)
  8. HIV Prevention Trials Network D01: Vaccine Preparedness Study/Uninfected Protocol Cohort – 4 files
  9. Hospital Compare
  10. Inter-University Consortium for Political and Social Research (ICPSR) – public use data only
    1. National Latino and Asian American Study (NLAAS) – public use data only
  11. Medical Expenditure Panel Survey (MEPS)
    1. Household Component Full-Year files
    2. Household Component Event files
    3. Household Component Point-in-time files
    4. Pooled Linkage files
  12. Medicare Healthcare Cost Report Information System (HCRIS)
  13. National Automotive Sampling System (NASS) General Estimates System (GES)
  14. National Center for Health Statistics
    1. Life Tables
    2. LSOAs: Longitudinal Studies of Aging
    3. NHANES: National Health and Nutrition Examination Survey
    4. NHCS: National Health Care Survey
    5. NHIS: National Health Interview Survey
    6. NIS: National Immunization Survey
    7. NSFG: National Survey of Family Growth
    8. SLAITS: State & Local Area Integrated Telephone Survey
    9. Vital Statistics: National Vital Statistics System
  15. National Center for Education Statistics
  16. National Election Studies
  17. National Epidemiologic Survey on Alcohol and Related Conditions (NESARC)-Wave 1 & Wave 2
  18. National Hospital Ambulatory Medical Care Survey (NHAMCS)
  19. National Longitudinal Survey (NLSY)
    1. National Longitudinal Survey of Youth 1997 (NLSY97)
    2. National Longitudinal Survey of Youth 1979 (NLSY79)
    3. NLSY79 Children and Young Adults
    4. National Longitudinal Survey of Young Women and Mature Women
    5. National Longitudinal Survey of Young Men and Mature Men
  20. National Survey of Children’s Health (public version)
  21. National Survey of Children with Special Health Care Needs (public version)
  22. Organ Procurement and Transplantation Network (OPTN)
  23. Roper Center for Public Opinion Research
  24. Survey of Consumer Finances (SCF)
  25. U.S. Bureau of the Census
  26. U.S. Bureau of Labor Statistics

2. Researcher options when working with a database other than those approved and listed above

  1. Option One: A researcher may complete and the Request Document to register a dataset for approval under this policy.
  2. Option Two: A researcher may complete and submit an IRB Application via IRBWise.
  3. Option Three: A researcher may complete and submit an Application for Designation of Not Human Subjects Research. This application may be found in the iRIS Portal.

3. Investigator guidelines for registering a data set for approval under this policy

  1. If a data set does not appear above, a researcher may request approval through the IRB. Data sets may qualify for inclusion on Georgia State’s list of approved data sources if prior approval of the IRB is obtained and the data set falls under b, c, or d below
  2. Public use data sets posted on the Internet that include a responsible statement or other confidentiality agreement for authors to protect human subjects
  3. Research projects that merge more than one data set in such a way that individuals may be identified are not covered by this policy, and require prior IRB approval.
  4. Researchers must submit the following information on potentially eligible data sets to the IRB and receive written approval prior to conducting research.
    1. Name of data set
    2. URL of the data set or other information on how to obtain the data set
    3. Abstract (one page maximum) describing the content of the data set and its potential use by other researchers – the abstract must include a brief statement as to the lack of identifying information in the public-use version of the dataset.