Limited Submissions

About Limited Submissions

Many funding agencies offer opportunities that restrict the number of applications allowed from an institution.  The goal of this process is to ensure the most qualified application is submitted and to limit the time PIs spend preparing an application that cannot be submitted because of the funding agency’s limited submission policy.

Identification of a Limited Submission Funding Opportunity

It is the PI’s responsibility to identify a limited submission competition from the sponsor's program announcement or from the sponsor and to notify URSA immediately of their interest in applying so that the internal decision process can be initiated in a timely manner. Such a limitation is always included in the funding program announcement published by the sponsor.

Notifying URSA of Interest in Applying for a Limited Submission Funding Opportunity

Anyone considering submitting a proposal to an external sponsor that limits the number of submissions from an institution should notify URSA as soon as possible and not later than 8-10 weeks before the sponsor’s proposal deadline. This internal deadline for notification applies also to the sponsor’s deadline for any Letter of Intent. Notifications from faculty interested in applying for a limited submission opportunity that are received fewer than eight weeks prior to the sponsor’s deadline will be awarded on a first-come-first-served basis. Notification should consist of an email to that includes the PI’s name, name of the grant competition, and a link to the program announcement (URL).

Applying for a Limited Submission Grant Competition at Georgia State

If there are more parties interested in a Limited Submission funding opportunity than there are applications allowed by the sponsor, URSA will manage an internal competition to select an internal candidate for a limited submission slot, a notice with instructions about the internal competition will be sent ONLY to candidates who have identified their interest in an email to URSA. Interested candidates should then email, by the internal deadline set by URSA, the following documents to:

  • Cover Page: The cover page must include names of PI and co-PIs and their department or center affiliation, the sponsoring agency, URL link to the funding announcement, estimate of total budget to be requested, whether costshare is required and, if so, how much (percent or amount)
  • 1-3 page pre-proposal summary about the project including a paragraph about the potential impact of the project on the investigator’s career and on Georgia State.
  • Updated CVs/biosketches for PI and all listed co-PI

Internal Review Process at Georgia State for Limited Submissions

The review process for limited submission pre-proposals will depend on the number of pre-proposals submitted and the type of grant mechanism. Reviews are conducted by an ad hoc committee of reviewers. The goal is to complete reviews and send out the final decision for an internal competition within five business days after the internal pre-proposal deadline.

Click here to read Georgia State University's official procedures regarding the handling of Limited Submission funding opportunities.

Sponsor Active Limited Submissions # Submissions Permitted Internal Pre-Proposal Deadline Sponsor Deadline
Natl. Endowment for the Arts Art Works II, FY2016 1 application for arts (1 additional for radio station) June 12, 2015 and September 1, 2015


July 23, 2015 and November 1, 2015

Samuel Kress Foundation History of Art: Pre-doctoral Fellowships 2 nominees per department October 1, 2015


November 30, 2015

NIH Initiative for Maximizing Student Development (IMSD) (R25) 1 application December 1, 2015


January 25, 2016

NIH Continuation of the Treatment Options for Type 2 Diabetes in Adolescents and Youth (TODAY) (U01) applications must be scientifically distinct June 1, 2015


July 9, 2015

NIH Addressing Health Disparities in Maternal and Child Health Through Community-based Participatory Research (R03) 1 application August 25, 2015


October 20, 2015


November 20, 2015

NIH Comprehensive Partnerships to Advance Cancer Health Equity (CPACHE) (U54) applications must be scientifically distinct December 1, 2015


January 28, 2016