Limited Submissions

About Limited Submissions

Many funding agencies offer opportunities that restrict the number of applications allowed from an institution.  The goal of this process is to ensure the most qualified application is submitted and to limit the time PIs spend preparing an application that cannot be submitted because of the funding agency’s limited submission policy.

Identification of a Limited Submission Funding Opportunity

It is the PI’s responsibility to identify a limited submission competition from the sponsor's program announcement or from the sponsor and to notify URSA immediately of their interest in applying so that the internal decision process can be initiated in a timely manner. Such a limitation is always included in the funding program announcement published by the sponsor.

Notifying URSA of Interest in Applying for a Limited Submission Funding Opportunity

Anyone considering submitting a proposal to an external sponsor that limits the number of submissions from an institution should notify URSA as soon as possible and not later than 8-10 weeks before the sponsor’s proposal deadline. This internal deadline for notification applies also to the sponsor’s deadline for any Letter of Intent. Notifications from faculty interested in applying for a limited submission opportunity that are received fewer than eight weeks prior to the sponsor’s deadline will be awarded on a first-come-first-served basis. Notification should consist of an email to that includes the PI’s name, name of the grant competition, and a link to the program announcement (URL).

Applying for a Limited Submission Grant Competition at Georgia State

If there are more parties interested in a Limited Submission funding opportunity than there are applications allowed by the sponsor, URSA will manage an internal competition to select an internal candidate for a limited submission slot, a notice with instructions about the internal competition will be sent ONLY to candidates who have identified their interest in an email to URSA. Interested candidates should then email, by the internal deadline set by URSA, the following documents to:

  • Cover Page: The cover page must include names of PI and co-PIs and their department or center affiliation, the sponsoring agency, URL link to the funding announcement, estimate of total budget to be requested, whether costshare is required and, if so, how much (percent or amount)
  • 1-3 page pre-proposal summary about the project including a paragraph about the potential impact of the project on the investigator’s career and on Georgia State.
  • Updated CVs/biosketches for PI and all listed co-PI

Internal Review Process at Georgia State for Limited Submissions

The review process for limited submission pre-proposals will depend on the number of pre-proposals submitted and the type of grant mechanism. Reviews are conducted by an ad hoc committee of reviewers. The goal is to complete reviews and send out the final decision for an internal competition within five business days after the internal pre-proposal deadline.

Click here to read Georgia State University's official procedures regarding the handling of Limited Submission funding opportunities.