Cayuse 424 Information

What is cayuse?

Cayuse424 is a web application created specifically to simplify the creation, review, approval and electronic submission of grant proposals. The system exponentially increases the speed and ease of preparing grant submissions by auto-filling standard information, populating some application fields directly into Spectrum, and providing a running, live summary of potential errors and sponsor-system warnings.

How do I login?

Go to the Cayuse424 Website and login with your Campus ID and Campus ID password.

Training Information

If you have questions concerning our Cayuse Training Information, please contact URSA’s Senior Training Specialist Princeanna Walker at 3-3506.

Video Tutorials

A set of step-by-step video guides, detailing common Cayuse424 tasks, can be found on the Video Tutorial page.

Additional Support Training Documents & Links

Cayuse424 10 Quick Steps Powerpoint – GSU Training
CAYUSE424 User Reference Manual
10 Quick Steps to Building a Proposal in Cayuse424

Need help with CAYUSE424? Send email to cayuse424@gsu.edu

Frequently asked questions

General

If you are having issues with logging into Cayuse424, please contact the Help Desk at help@gsu.edu or by calling 404-413-HELP (4357)
All of your institutional, hierarchy and people data (including all data fields that are required to complete a federal application).
The program is for proposal routing only. It is not going to be used to track project status.
Yes. All proposals can be kept for historical purposes and data reuse. If a proposal is deleted it can be easily restored by a SysAdmin.
The green sheet process will not be changed. This program is not for awards, but for proposal routing. Cayuse 424 will replace the need to complete the Sponsored Programs Proposal Approval Form that is currently required for all proposal submissions.
PDFs of the entire proposal or specific forms can be generated with a push of a button. There are also several canned reports in Cayuse 424 as well as optional reporting tools such as our Secure Data Service which can be exported into Excel or CSV as well as PDF.
PeopleSoft will still be the system of reference and therefore, the data will be in PeopleSoft. Reports will be created in PeopleSoft that Colleges will have access to in order to obtain this information.
Yes. All your indirect cost rates can be stored in your Institutional Profile. These rates can then appropriately selected depending on the type of proposal you are developing.
Cayuse 424 allows you to develop your routing chain on a case-by-case basis or a create a default routing chain depending on PI, department, school or institutional business practices.
Funding Opportunity Specific titles: If you are applying to a specific funding agency the agency name, CFDA # and Opportunity title will be auto-populated on the proposal at create time.

Proposal Title: Proposal titles will need to be manually added to the proposal as proposal development occurs. The proposal title, however, is copied over when an original proposal is copied or transformed.

Yes. Additionally, SysAdmin or AOR users can review and approve the proposal for submission even if the proposal hasn’t been fully reviewed by all approvers. This feature is allowed in case of a near-term deadline or if someone on the chain is not available during the review cycle.
Proposal routing can be started at anytime. Once routing starts the proposal become “read only” to the proposal developer/PI. Based upon your business process you can still allow attachments (i.e. Research Plan) to be added after routing has started. We consider this an “Institutional Preference” which will be set at time of deployment.
You can keep proposals in an “active” state for as long as you want.
Yes. You can determine when and if proposals can be purged by setting the “Permanently Remove Proposals” filter.
Yes. See above answer. This is set as an “Institutional Setting”.

Budget

F&A rates can be auto-populated, however, Cayuse 424 does not require that you have them (i,e. you may not collect F&A on equipment grants).

Once awarded, how does the program improve the process of allowing the PI to keep track of his/her budget?”]The program is for proposal routing only and therefore, will not cover budget tracking. Reports will be created in PeopleSoft that Colleges will have access to in order to obtain this information.

No. Reports will be created in PeopleSoft that Colleges will have access to in order to obtain this information.
No. Reports will be created in PeopleSoft that Colleges will have access to in order to obtain this information.
Currently we support 98% of all federal funding opportunities posted to Grants.gov and Research.gov. We currently support 100% of USAID funding opportunities.
These fields are optional fields in the Proposal Summary. Most of the fields in the Proposal Summary section are optional and are rarely used.
This feature is primarily used when a certain line item needs to be excluded from indirect costs (funding opportunity specific). It is also used if a split rate needs to be applied to certain line item categories.

We are not sure if this is a standard test template used by Cayuse or it already incorporates feedback/is somewhat customized from/to Georgia State. So some of our feedback might already be scheduled to reflect in the final product.

The program does not allow template customization, which reduce the time-to-market and overall cost. However, many larger institutions than Georgia State use the solution successfully; so, the program should work for Georgia State too.

URSA

Same as before. Cayuse 424 will not change the signatory authority for Georgia State.
Same as before. Cayuse 424 will not change URSA’s responsibilities.