NIH Proposals and Policies

Use the File Finder tool to locate documents related to proposal development such as forms and official policies and procedures.

Recent NIH policy additions and revisions

To learn about the recent and upcoming changes in grants administration at NIH, visit: http://grants.nih.gov/grants/policy/policy.htm. A few of the recent changes include:

  • April 16, 2014New Resubmission PolicyChange allows for a new (A0) submission following an unsuccessful resubmission (A1) application or unsuccessful new (A0) application.
  • May 1, 2014RPPR Required for Fellowships: Use of the Research Performance Progress Report (RPPR) required for all Fellowship progress reports with start dates on or after July 1, 2013.
  • May 25, 2014Multi-project Applications Require Electronic Submission: Electronic submission using the SF424 (R&R) data set is required for all multi-project grant programs.
  • July 3, 2014 - Activation Notice for Fellows Only Needed in Initial Year: NIH will no longer require an annual Ruth L. Kirschstein Individual Fellowship Activation Notice for fellows sponsored by foreign and Federal institutions after the initial year of support. 
  • August 1, 2014New Inclusion Reporting Requirements for Non-competing Progress Reports                                                                                                  

Instructions for NIH Grant Submissions 

All about grants - A series of podcasts from the NIH Office of Extramural Research provides insights on a variety of grant topics by NIH staff. The “All About Grants” series is designed for investigators, fellows, students, research administrators and others. It is available as a monthly podcast which you can subscribe to through iTunes or some other podcast client. You may also download individual episodes as MP3 audio files or as transcripts. Information on RSS and Podcasts

  • 1. PI registers in the NIH eRA commons with a PI account affiliated with Georgia State

    If you do not have an account, please complete the registration form and email it to your OSPA Representative to establish an account. You must have a PI account, not just a reviewer account. NIH suggests doing this AT LEAST two weeks before grant deadline.

    2. Obtain correct software

    Make sure you have the current version of software before you begin working on your proposal. b) To convert word documents into pdf files for attachments you will also need Adobe Acrobat Professional or other software that does conversions (e.g., cutePDF is also recommended by NIH). Adobe Reader is not sufficient. Professional is available at a reduced rate for Georgia State employees.

    3. Thoroughly review appropriate grant application.

    PI should thoroughly review the instructions in the application specific to the NIH grant program to which they are applying. Applications are available at NIH Guide for Grants and Contracts or at http://www.grants.gov/ under “Find Grant Opportunities” using the funding opportunity number or Catalogue of Federal Domestic Assistance (CFDA) number.

    4. Complete grant application

    PI selects and completes grant application through Cayuse424. For more information about how to use Cayuse424 see http://ursa.research.gsu.edu/ursa/funding/proposal-development/cayuse-424-information/

    5. Submit final proposal to OSPA for review at least 5 business days before agency’s deadline

    Once the PI completes the proposal in Cayuse424 and enters the appropriate persons for the approval workflow, the proposal will be electronically routed for approval and is sent to OPSA for the final review prior to submission. Any errors or problems found with the proposal by any of the listed approvers will instruct the approver to submit information about the problem and this will be sent by email to the PI submitting the proposal. Alternatively, the approver can also call the PI.

    6. Error-free submission requirement

    NIH requires that all grants proposals submitted be error-free by the deadline or they will be automatically rejected. OSPA recommends that proposals be submitted via Cayuse424 for approval routing no fewer than 2 days (48 hours) prior to the sponsor’s deadline to provide ample time to address errors that may be found.

    7. Grants.gov error check

    Rudimentary error check is done by grants.gov and notification of errors is sent to the AOR who will forward it to PI. PI will correct errors and forward corrected grant to OSPA officer to be to be resubmitted through grants.gov by AOR. Errors must be corrected before submission deadline for application to be accepted.

    8. Submission to Grants.gov by OSPA (PIs cannot submit their own grants to Grants.gov)

    After final application is reviewed, the OSPA officer submits the application to grants.gov. PI’s CANNOT submit their own grant application via grants.gov.