NIH Proposals and Policies

Use the File Finder tool to locate documents related to proposal development such as forms and official policies and procedures.

Recent NIH policy additions and revisions

  • NIH will start requiring an eRA Commons ID for all individuals in graduate and undergraduate student roles who participate in NIH-funded projects for at least one person month or more (NOT-OD-13-097; effective date October 18, 2013). That information will appear on NIH progress reports, including those submitted on paper and electronically. This new requirement will be phased in over the next year and then beginning in October 2014, RPPRs lacking the eRA Commons ID for Graduate and Undergraduate Students will receive an error and the RPPR will not be accepted by the NIH without this information.
  • NIH requires use of RPPR for all SNAP and fellowship progress reports, and expands RPPR functionality (NOT-OD-13-035; effective date 7-1-2013). The use of the eRA RPPR Module for submitting Streamlined Noncompeting Award Process (SNAP) and Fellowship progress reports will be required for awards with start dates on or after July 1, 2013 (i.e., due dates on or after May 15, 2013, for SNAP awards and May 1, 2013, for Fellowships). The functionality of the RPPR is also expanding on April 18, 2013 to include requests from the awarding Institutes and Centers (ICs) for additional materials following submission of an RPPR and electronic submission of the additional materials by the grantee.

Instructions for NIH grants submission

All about grants - A series of podcasts from the NIH Office of Extramural Research provides insights on a variety of grant topics by NIH staff. The “All About Grants” series is designed for investigators, fellows, students, research administrators and others. It is available as a monthly podcast which you can subscribe to through iTunes or some other podcast client. You may also download individual episodes as MP3 audio files or as transcripts. Information on RSS and Podcasts

1. PI registers in the NIH eRA commons with a PI account affiliated with Georgia State

If you do not have an account, please complete the registration form and email it to your OSPA Representative to establish an account. You must have a PI account, not just a reviewer account. NIH suggests doing this AT LEAST two weeks before grant deadline.

2. Obtain correct software

Make sure you have the current version of software before you begin working on your proposal.

b) To convert word documents into pdf files for attachments you will also need Adobe Acrobat Professional or other software that does conversions (e.g., cutePDF is also recommended by NIH). Adobe Reader is not sufficient. Professional is available at a reduced rate for Georgia State employees.

3. Thoroughly review appropriate grant application.

PI should thoroughly review the instructions in the application specific to the NIH grant program to which they are applying. Applications are available at NIH Guide for Grants and Contracts or at under “Find Grant Opportunities” using the funding opportunity number or Catalogue of Federal Domestic Assistance (CFDA) number.

4. Complete grant application

PI selects and completes grant application through Cayuse424. For more information about how to use Cayuse424 see

5. Submit final proposal to OSPA for review at least 5 business days before
agency’s deadline

Once the PI completes the proposal in Cayuse424 and enters the appropriate persons for the approval workflow, the proposal will be electronically routed for approval and is sent to OPSA for the final review prior to submission. Any errors or problems found with the proposal by any of the listed approvers will instruct the approver to submit information about the problem and this will be sent by email to the PI submitting the proposal. Alternatively, the approver can also call the PI.

6. Error-free submission requirement

NIH requires that all grants proposals submitted be error-free by the deadline or they will be automatically rejected. OSPA recommends that proposals be submitted via Cayuse424 for approval routing no fewer than 2 days (48 hours) prior to the sponsor’s deadline to provide ample time to address errors that may be found.

7. error check

Rudimentary error check is done by and notification of errors is sent to the AOR who will forward it to PI. PI will correct errors and forward corrected grant to OSPA officer to be to be resubmitted through by AOR. Errors must be corrected before submission deadline for application to be accepted.

8. Submission to by OSPA (PIs cannot submit their own grants to

After final application is reviewed, the OSPA officer submits the application to PI’s CANNOT submit their own grant application via