Forms, Policies and Procedures

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Forms Description
Archival and Secondary Data Request This form should be used to submit data sets for review by the IRB according to the Policy for Publicly Available Archival, and Secondary Data.
Model Consent Form Participants in research involving human subjects must sign this consent form.
Report Compliance Issues You may report any compliance issues online, anonymously, using this form.
Student Evaluation of Instructor Form This an evaluation form for students who have participated in a research project.
Policies and Procedures Description
GSU Policy on Institutional Financial Interests in Research Involving Human Subjects This policy provides the standards and procedures that GSU follows when it has significant institutional financial interests that are related to human subject research.
Human Subjects Policy This webpage details GSU’s policy on human subjects research.
Other Files Description
Becoming a Research Volunteer: It’s Your Decision (from hhs.gov) The Office for Human Research Protections offers information on becoming a research volunteer.
GSU Instructions for RCR Learners Provides a list of required modules for researchers offered from the Responsible Conduct in Research (RCR) Learner Group.
Human Subjects Powerpoint Presentation A PowerPoint presentation offering current IRB policies and processes and case studies of research involving human subjects..
IRB Manual The procedures set forth in this manual must be followed by all faculty, staff and students who propose to conduct research involving human subjects.
Ser Voluntario en Estudios Clinicos: Es Su Decision (de hhs.gov) Spanish language version of The Office for Human Research Protections’ information on becoming a research volunteer.

CABI Forms Description
Contraindications Screening Form This questionnaire is designed to determine eligibility to participate in a MRI study.
MRI Health Screening Form This questionnaire is designed to determine eligibility to enter the MRI suite.
TMS Screening Form This questionnaire is designed to determine eligibility to have a transcranial magnetic stimulation procedure.
CABI Policies and Procedures Description
Protocol Submission Process This document explains the IRB procedures for conducting research at The Joint Center for Advanced Brain Imaging.
CABI Other Files Description
Consent Template This template is designed to create a consent document for human research participants at the Center for Advanced Brain Imaging..
Joint Center for Advanced Brain Imaging IRB members The Joint Center for Advanced Brain Imaging IRB members from Georgia State, Georgia Tech and the community.

Forms Description
GSU IACUC Collaboration Form This form is required when a GSU investigator is involved in collaborative research that will be completed at another institution.
GSU IACUC Collaboration Form This form is required when a GSU investigator is involved in collaborative research that will be completed at another institution..
GSU IACUC Protocol for Animal Care and Use Application Policies and procedures are outlined in the official application document for investigators who will use animals in research.
IACUC Protocol Amendment This document is required to amend an approved IACUC protocol.
IACUC Cancellation or Continuation Form This form is required to request a continuation or cancellation of an animal protocol.
Personnel Amendment Form This document is required to add investigators or remove any personnel no longer working on the protocol.
Personnel Amendment Form This document is required to add investigators or remove any personnel no longer working on the protocol.
Policies and Procedures Description
Animal Care and Use Policy This website details GSU’s policy on animal subjects research.
Animal Care and Use Policy This website details GSU’s policy on animal subjects research.
Animal Transportation Policy Policy explains how IACUC allows animals to be transported between facilities and the handling of cages.
Expired Drug Policy This documents explains the circumstances under which expired drugs and materials may or may not be used.
GSU IACUC Policy on Mouse Tumor Burden Explains guidelines to evaluate the health and welfare of mice used with experimentally-induced solid tumors.
GSU IACUC Policy on Mouse Tumor Burden Explains guidelines to evaluate the health and welfare of mice used with experimentally-induced solid tumors.
Other Files Description
Aseptic Technique for Animal Surgery This documents explains the expected aseptic techniques for animal surgeries.
Animal Enrichment Plan DAR guidelines for providing enrichment programs to maintain physiological and psychological well being for laboratory animals.
Animal Enrichment Plan DAR guidelines for providing enrichment programs to maintain physiological and psychological well being for laboratory animals..
IACUC Approved Animal Housing Areas This is a list of the approved animal housing areas available to GSU investigators.
IACUC Frequently Asked Questions This document provides a summary of IACUC protocols, meetings and forms in a question and answer format.
Non-Surgical Procedures Description and Guidance Step-by-step instructions on non-surgical procedures such as blood collection, injections, gavage and lavage.
Required Education Document Training programs for protocols involving species- and procedure-specific research must be completed by all investigators.
Required Education Document Training programs for protocols involving species- and procedure-specific research must be completed by all investigators.

Forms Description
Budget Spreadsheet Excel spreadsheet that can be used to build your proposal budget for most any proposal. Equipped with formulas to correctly compute F&A, fringe, etc.
eRA Commons Registration Form This form must be used to request an eRA Commons account affiliated with Georgia State through the Office of Sponsored Programs.
F&A Split Agreement Form This form should be used when submitting a proposal or activating an award where indirect costs that will be split between two or more units within Georgia State.
F&A Waiver Request Form This form should be used to request a reduction or waiver of the F&A (indirect cost) rate applied to a sponsored award. This form is not used if the F&A rate is specifically limited by the sponsoring agency.
FASTlane Registration Form This form must be used to request a FASTLane registration ID through the Georgia State Office of Sponsored Programs.
GSURF Fact Sheet This reference sheet provides information about Georgia State that is required on most federal and some non-federal grant forms.
Graduate Research Assistantship Letter of Agreement Use this form when hiring a Graduate Research Assistant to be paid from any sponsored award.
Individual Award Routing Form This form may be used to alert the Office of Sponsored Programs when any sponsored proposal that does not require central approval is being submitted directly to the sponsoring agency by an individual.
Proposal Approval Form This is the official Sponsored Programs Proposal Approval Form used by all GSU researchers.
Request for Release of Funds Prior to IRB Approval Use this form to request a release of funds or activate a sponsored account prior to receipt of IRB approval.
Subrecipient Commitment Form This form must be completed when a research project involves a subrecipient.
Policies and Procedures Description
Cost Sharing Policy and Procedures Official Georgia State policy and procedures regarding cost sharing on all sponsored funded proposals and awards.
Graduate Fellowship Policy and Procedures Official Georgia State policy and procedures for hiring students as Graduate Fellows being paid stipends from sponsored awards. Not to be confused with Graduate Research Assistantships which are compensated for service or work performed by students.
Indirect Cost Waiver Policy and Procedures Official Georgia State policy and procedures for requesting indirect cost waivers on sponsored awards.
Limited Submission Policy Policy and procedures of University Research Services and Administration office at Georgia State on managing limited submission proposals for external funding.
NIH Modular Budgets Procedures for developing a modular budget for an NIH proposal.
Offsite Use of Equipment Policy These are the policies and procedures regarding the offsite use of equipment.
Openness in Research Policy Official policy of Georgia State regarding the conduct of research at the university.
Principal Investigator/Project director Eligibility Policy Official policy of Georgia State regarding requirements for eligibility to act as a Principal Investigator or Project Director on a sponsored award.
Predoctoral Research Appointee Procedures Current procedures for appointing predoctoral positions that are named on sponsored projects.
Postdoctoral Research Appointees Policy and Procedures Official Georgia State policy and current procedures for appointing postdoctoral positions that are named on sponsored projects.
Sponsored Project Proposal Approval Policy Policy and procedures of the University Research services and Administration regarding the approval of all proposals for funding to be submitted to external agencies.
Other Files Description
Budget Spreadsheet Excel spreadsheet that can be used to build your proposal budget for most any proposal. Equipped with formulas to correctly compute F&A, fringe, etc.
Campus Computing Resources and Services Overview of major campus computing equipment and services that are available to support research at Georgia State.
Certification Regarding Lobbying Official Georgia state statement about lobbying activities regarding contracts, grants, loans and cooperative agreements.
Conflict of Interest FAQs This document contains frequently asked questions concerning conflict of interest issues.
Differentiating between Subawardees, Contracts, and Vendors Guide to help researchers distinguish between subawardees, contracts, and vendors on a project.
Fringe Rates by ADP Paycode List of Georgia State fringe rates by ADP Paycode.
F&A and Fringe Rate Agreement Georgia State’s current F&A cost rate agreement and fringe rate agreement with DHHS.
Grantwriting – The Basics Powerpoint presentation covering useful tips in writing grant proposals.
IRS Tax Determination Official letter from IRS establishing the tax exemption status of Georgia State University.
Minority Student Education Overview of services available to promote the success of minority students at Georgia State.
OSP Quick Reference Reference sheet that provides guidance on the proposal submission process.
Physical Infrastructure and Research Summary of the physical research infrastructure at Georgia State.
Proposal Writing Tips PowerPoint presentation covering some useful tips in writing a successful NSF CAREER Award proposal.
Research Subaward Agreement Sample form of what the Office of Sponsored Programs submits to another institution when the PI completes the Subcontract Request Form.
Research Subaward Agreement Amendment Sample form of what the Office of Sponsored Programs submits to another institution when the PI requests any amendment after the first year of a subcontract.
Salary, Effort, Person Month Conversion Chart Excel reference form that can be used to assist in calculating salary, effort and person months for developing the budget on a sponsored proposal.
Step-by-step Instructions for Completing NIH Forms This reference walks you through the completion of the standard forms used with most NIH grant applications.
The Back Door to Grant Funding Helpful insight into the nuances of putting together successful a grant proposal.
The Art of Writing Proposals Tips on proposal writing from the Social Science Research Council.
Writing Successful Grant Applications Powerpoint presentation covering useful tips in writing a successful grant application.

Forms Description
Cost Transfer Form Form used to do a cost transfer of funds involving one or more sponsored funds accounts managed by Research Financial Services.
Cost Sharing Policy and Procedures Official Georgia State policy and procedures regarding cost sharing on all sponsored funded proposals and awards.
F&A Split Agreement Form This form should be used when submitting a proposal or activating an award where indirect costs that will be split between two or more units within Georgia State.
IPAS Institutional Prior Approval Form Form required for approval of pre-award spending, rebudgeting and no-cost extensions on any sponsored award managed by Georgia State.
Subcontract Request Form Official form to request activation of a subcontract external to Georgia State payable from any funding source managed by Georgia State.
Policies and Procedures Description
Access to Spectrum/Peoplesoft Instructions Checklist of personnel effort reporting instructions for department or unit PERS coordinators.
Cost Transfer Policy and Procedures Official Georgia State policy and current procedures for handling cost transfers.
Direct Cost Charge Policy Official policy and procedures at Georgia State to ensure compliance with Federal regulations regarding direct costs on sponsored awards.
Grant Transfer Procedures Procedures for transferring an externally sponsored grant either to Georgia State or from Georgia State to another institution.
Hiring Process for Postdoc Fellowship Positions Current procedures for hiring into a postdoctoral fellow position.
Hiring Process for Postdoc Research Associate Positions Current procedures for hiring into a postdoctoral research associate position.
Hiring Process for Research Staff Positions Current procedures for hiring any research staff (those not specifically named on a sponsored award).
Hiring Process for Positions Named on Awards Current procedures for hiring staff who are named on a sponsored award.
Intellectual Property Policy Official Georgia State policy regarding intellectual property developed at Georgia State by employees of Georgia State.
Purchases Made Under Research Grants & Agreements Policy Official Georgia State policy regarding all purchases made under contracts, grants or agreements.
PERS-Personnel Effort Reporting Policy and Procedures Official Georgia State policy and current procedures for handling personnel effort reporting on sponsored projects.
Program Income Policy and Procedures Official Georgia State policy and current procedures for handling income generated by sponsored projects..
Personnel Effort Reporting Policies and Procedures Training module concerning official Georgia State policy and current procedures for handling personnel effort reporting on sponsored projects.
PERS Dept. Coordinators To-Do List Checklist of personnel effort reporting instructions for department or unit PERS coordinators.
Peoplesoft Drilldown Instructions Step-by-step guide for getting sponsored project expenditure reports.
PHS regulations HHS document outlining the responsibility of applicants for promoting objectivity in research for which PHS funding is sought.
Service Center Charging Policy and Procedures Official Georgia State policy on current procedures for the establishment, management and use of any entity at GSU that is identified as a service center.
Subrecipient Monitoring Policy Official policy of Georgia State regarding any subrecipient institutions with whom Georgia State executes a subaward agreement.
Subcontract GL Expense Code Instructions about how to access Spectrum/Peoplesoft system.
Payments to subcontractors on sponsored awards_SEPT2013 This procedure facilitates the proper processing of subaward invoices and ensures funds associated with subaward’s budgets are appropriately obligated against the project award budget.
Other Files Description
Conflict of Interest FAQs This document contains frequently asked questions concerning conflict of interest issues.
Example Form for Recording Receipt of Cash or Gift Card(s) Sample form to use when paying multiple human subjects cash or gift cards for participation in a research study.
Fringe Rates by ADP Paycode List of Georgia State fringe rates by ADP Paycode.
HIPAA Questionnaire for Subcontracts Questionnaire required by all subcontractors on sponsored projects at Georgia State to assure compliance with HIPAA regulations.
PERS Policy and Procedures Overview Powerpoint presentation that walks you through the effort reporting process.
Subawards Powerpoint A powerpoint about Subawards.

Forms Description
Cell Line Use Request Form Investigators must complete this form to request to inject cell lines into animals.
Laboratory Animal Care Record (front) This is a form to record day-to-day animal care.
Laboratory Animal Care Record (back) This is a “page two” continuation form (if needed) to record day-to-day animal care.
Surgical Record This is a form to record detailed surgical information of animals in the laboratory.
DAR-Anesthesia-Record
Other Files Description
DAR Services & Fees Explains DAR’s policies for veterinary technical assistance and the use of DAR medical supplies, equipment and animal transportation van.
Hamster Workshop Handout This document outlines the methods of handling hamsters in most laboratory situations.
Mouse Workshop Handout This document outlines the methods of handling mice in most laboratory situations.
Per Diem Rates Chart offers per diem rates for housing certain laboratory animals.
Preparation of Surgical Instruments Guidelines for preparing and sterilizing surgical instruments and supplies are outlined.
Rat Workshop
Rodent Surgery Training Handout This is the handout that accompanies a hands-on rodent surgery workshop in the Dept. of Animal Resources.

Forms Description
MMPVAE Program Description Extensive manual explaining the medical monitoring program for vertebrate animal exposure.
Appendix B-Vaccine Administration Record for Adults Form for vaccine administrations for adults.
Annual TB Screening Questionnaire for Employees Annual tuberculosis screening questionnaire for employees enrolled in the Georgia State Employee Occupational Health program with positive PPDs.
Radioactive Waste Pickup Request This form is for radiation workers who would like radioactive waste to be picked up from their laboratory and disposed of.
Radiation Worker Declaration of Pregnancy This form is for radiation workers who wish to officially declare their pregnancy.
Minors and Visitors in Research Labs and Vivarium Facilities This form should be signed by minors touring approved laboratories and visitors to Georgia State laboratory facilities. The form should be retained by the faculty or department hosting the minors/or visitors.
Safety Training Completion Form The purpose of this form is to help personnel in research and conservation laboratories determine general health and safety training requirements. Depending upon the specific activities performed additional site specific training may be required.
Policies and Procedures Description
Controlled Substances Policy This Policy sets forth the primary requirements for the use of Controlled Substances in Research at Georgia State University.
Individuals Under 18 Years Policy This Policy sets forth the primary requirements for allowing persons age 17 years and under to be present in laboratories, vivarium facilities and other hazardous areas at Georgia State University.
Biohazardous Waste Disposal Guide This guide explains how to properly dispose of biohazardous waste.
Hazardous Chemical Waste Pickup Procedures This guide outlines the requirements for proper submission of a chemical waste pickup request and regulatory compliance procedures.
Laboratory Safety Manual, Geology Department This is a Geology Department-specific manual that outlines safety responsibilities and training requirements to ensure individual and institutional compliance with relevant environmental health and safety laws, regulations, policies, and guidelines.
Laboratory Safety Manual, Biology Department This is a Biology Department-specific manual that outlines safety responsibilities and training requirements to ensure individual and institutional compliance with relevant environmental health and safety laws, regulations, policies, and guidelines.
Laboratory Safety Manual, Neuroscience Department This is a Neuroscience Department-specific manual that outlines safety responsibilities and training requirements to ensure individual and institutional compliance with relevant environmental health and safety laws, regulations, policies, and guidelines.
Laboratory Safety Manual, Chemistry Department This is a Chemistry Department-specific manual that outlines safety responsibilities and training requirements to ensure individual and institutional compliance with relevant environmental health and safety laws, regulations, policies, and guidelines.
Laboratory Safety Manual, Art Department This is an Art Department-specific manual that outlines safety responsibilities and training requirements to ensure individual and institutional compliance with relevant environmental health and safety laws, regulations, policies, and guidelines.
Laboratory Safety Manual, Physics Department This is a Physics Department-specific manual that outlines safety responsibilities and training requirements to ensure individual and institutional compliance with relevant environmental health and safety laws, regulations, policies, and guidelines.
Individuals Under 18 Years Policy
Other Files Description
Biosafety Manual This is Georgia State University’s Biosafety and Compliance Manual.
Emergency Chemical Spill and Incident Response Guide This guide explains simple guidelines for chemical spills and incident response.
Laboratory Safety Program Manual GSU’s Laboratory Safety Manual was created to minimize the risk of injury or illness to employees and students by ensuring that they have the training, information, support and equipment needed to work safely in University laboratories.
MMPVAE Program Description Extensive manual explaining the medical monitoring program for vertebrate animal exposure.
Radiation Safety & Regulatory Compliance Manual Prescribes the standards and procedures to be followed in establishing and administering the radiological safety program at Georgia State University.

Forms Description
COI Disclosure Time Extension Request This form is for investigators who need additional time to submit the SFI disclosure at the time of submitting the proposal.
Disclosure of Significant Financial Interests External Link to the Disclosure of Significant Financial Interest Form.
Request for Outgoing Materials Form Use this form when requesting the transfer of any materials to an external institution or organization from Georgia State.
Supplement to Outside Activity Disclosure Form Employees being paid from any sponsored award should use this form to report new outside activities or changes to previously disclosed activities related conflict of interest compliance.
Policies and Procedures Description
Conflict of Interest Procedures URSA’s procedures for compliance with the GSU policy on financial disclosures in sponsored projects.
Financial Disclosures in Sponsored Instruction, Research or Service Activities Policy GSU policy on disclosing significant financial interests as it pertains to conducting research at the university.
Individual Conflict of Commitment and Conflict of Interest Policy GSU policy on individual conflict of commitment and conflict of interest as it pertains to conducting research at the university.
Controlled Substances Policy
Other Files Description
Conflict of Interest FAQs This document contains frequently asked questions concerning conflict of interest issues.
PHS regulations HHS document outlining the responsibility of applicants for promoting objectivity in research for which PHS funding is sought.

Files Description
Responding to Research Wrongdoing: A User Friendly Guide A guide about how to respond to wrongdoings in a research environment.
Research and Scholarly Misconduct Policies and Procedures GSU policy on maintaining an environment that fosters ethical behavior in scholarship and prevention of misconduct in research and scholarly activities.

Forms Description
Intellectual Property Disclosure Form Use this form is to record intellectual property that was created and the circumstances under which it was created. This form provides the basis for a determination of patentability, for drafting a patent application, and/or for registering a copyright.
Material Transfer Agreement Form-Incoming Use this form when requesting the transfer of any materials from an external institution or organization into Georgia State.
Technology Assessment Form The second step in the disclosure process, the Technology Screening Form provides GSU with information about your invention.