File Finder

If you cannot locate a form/policy within the File Finder, please visit URSA’S Forms, Policies, and Procedures webpage where all forms/policies are grouped under the following headers: IRB, CABI, IACUC, Proposal Development, Awards Management, Animal Resources, Research Safety, Conflict of Interest, Responsible Conduct in Research and Intellectual Property.

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File Title Description File URL Department Type
IPAS Institutional Prior Approval Form

Form required for approval of pre-award spending, rebudgeting and no-cost extensions on any sponsored award managed by Georgia State.

gsu.edu Awards Management Form
Hiring Process for Postdoc Fellowship Positions

Current procedures for hiring into a postdoctoral fellow position.

gsu.edu Awards Management Policy/Procedure
Cost Transfer Policy and Procedures

Official Georgia State policy and current procedures for handling cost transfers.

gsu.edu Awards Management Policy/Procedure
Access to Spectrum/Peoplesoft Instructions

Instructions about how to access Spectrum/Peoplesoft system.

gsu.edu Awards Management Reference
Cost Transfer Form

Form used to do a cost transfer of funds involving one or more sponsored funds accounts managed by Research Financial Services.

gsu.edu Awards Management Form
Peoplesoft Drilldown Instructions

Step-by-step guide for getting sponsored project expenditure reports.

gsu.edu Awards Management Reference
Example Form for Recording Receipt of Cash or Gift Card(s)

Sample form to use when paying multiple human subjects cash or gift cards for participation in a research study.

gsu.edu Awards Management Reference
Hiring Research Staff Positions

Guidelines for hiring research staff to be paid from a sponsored award.

gsu.edu Awards Management Policy/Procedure
Subrecipient Monitoring Policy

Official policy of Georgia State regarding any subrecipient institutions with whom Georgia State executes a subaward agreement.

gsu.edu Awards Management Policy/Procedure
Hiring Postdocs Associates

Guidelines for hiring into a Postdoc Associate position paid from a sponsored award.

gsu.edu Awards Management Policy/Procedure
Hiring Process for Postdoc Research Associate Positions

Current procedures for hiring into a postdoctoral research associate position.

gsu.edu Awards Management Policy/Procedure
Subcontract Request Form

Official form to request activation of a subcontract external to Georgia State payable from any funding source managed by Georgia State.

gsu.edu Awards Management Form
Hiring Process for Research Staff Positions

Current procedures for hiring any research staff (those not specifically named on a sponsored award).

gsu.edu Awards Management Policy/Procedure
Hiring Persons Named of Sponsored Awards

Guidelines for hiring specific people named on a sponsored award.

gsu.edu Awards Management Policy/Procedure
Subawards Powerpoint

A powerpoint about Subawards.

gsu.edu Awards Management Presentation
Direct Cost Charge Policy

Official policy and procedures at Georgia State to ensure compliance with Federal regulations regarding direct costs on sponsored awards.

gsu.edu Awards Management Policy/Procedure
Payments to subcontractors on sponsored awards_SEPT2013

This procedure facilitates the proper processing of subaward invoices and ensures funds associated with subawards’ budgets are appropriately obligated against the project award budget.

gsu.edu Awards Management Policy/Procedure
Cluster of Position Numbers for Hiring

Guidelines that can be used when any unit within Georgia State expects to hire several people into the same position title over a short period of time to obtain several position numbers for posting the open positions.

gsu.edu Awards Management Policy/Procedure
Hiring Process for Positions Named on Awards

Current procedures for hiring staff who are named on a sponsored award.

gsu.edu Awards Management Policy/Procedure
Grant Transfer Procedures

Procedures for transferring an externally sponsored grant either to Georgia State or from Georgia State to another institution.

gsu.edu Awards Management Policy/Procedure
HIPAA Questionnaire for Subcontracts

Questionnaire required by all subcontractors on sponsored projects at Georgia State to assure compliance with HIPAA regulations.

gsu.edu Awards Management Reference
Subcontract GL Expense Code

GL expense codes for subcontract budget accounts.

gsu.edu Awards Management Reference
PERS Dept. Coordinators To-Do-List

Checklist of personnel effort reporting instructions for department or unit PERS coordinators.

gsu.edu Awards Management  
Program Income Policy and Procedures

Official Georgia State policy and current procedures for handling income generated by sponsored projects.

gsu.edu Awards Management Policy/Procedure
Service Center Charging Policy and Procedures

Official Georgia State policy on current procedures for the establishment, management and use of any entity at GSU that is identified as a service center.

gsu.edu Awards Management Policy/Procedure
Purchases Made Under Research Grants & Agreements Policy

Official Georgia State policy regarding all purchases made under contracts, grants or agreements.

gsu.edu Awards Management Policy/Procedure
PERS-Personnel Effort Reporting Policy and Procedures

Official Georgia State policy and current procedures for handling personnel effort reporting on sponsored projects.

gsu.edu Awards Management Policy/Procedure
Intellectual Property Policy

Official Georgia State policy regarding intellectual property developed at Georgia State by employees of Georgia State.

gsu.edu Awards Management,Intellectual Property Policy/Procedure
PERS Policy and Procedures Overview

Powerpoint presentation that walks you through the effort reporting process.

gsu.edu Awards Management,Training Presentation
TMS Screening Form

This questionnaire is designed to determine eligibility to have a transcranial magnetic stimulation procedure.

gsu.edu CABI Form
Consent Template

This template is designed to create a consent document for human research participants at the Center for Advanced Brain Imaging.

gsu.edu CABI Reference
Joint Center for Advanced Brain Imaging IRB members

The Joint Center for Advanced Brain Imaging IRB members from Georgia State, Georgia Tech and the community.

gsu.edu CABI  
Contraindications Screening Form

This questionnaire is designed to determine eligibility to participate in a MRI study.

gsu.edu CABI Form
MRI Health Screening Form

This questionnaire is designed to determine eligibility to enter the MRI suite.

gsu.edu CABI Form
Protocol Submission Process

This document explains the IRB procedures for conducting research at The Joint Center for Advanced Brain Imaging.

gsu.edu CABI Policy/Procedure
Conflict of Interest FAQs

This document contains frequently asked questions concerning conflict of interest issues.

gsu.edu Conflict of Interest Reference
Supplement to Outside Activity Disclosure Form

Employees being paid from any sponsored award should use this form to report new outside activities or changes to previously disclosed activities related conflict of interest compliance.

gsu.edu Conflict of Interest Form
Disclosure of Significant Financial Interest

External Link to the Disclosure of Significant Financial Interest Form.

rhcloud.com Conflict of Interest Form
COI Disclosure Time Extension Request

This form is for investigators who need additional time to submit the SFI disclosure at the time of submitting the proposal.

gsu.edu Conflict of Interest Form
Financial Disclosures in Sponsored Instruction, Research or Service Activities Policy

GSU policy on disclosing significant financial interests as it pertains to conducting research at the university.

gsu.edu Conflict of Interest Policy/Procedure
Request for Outgoing Materials Form

Use this form when requesting the transfer of any materials to an external institution or organization from Georgia State.

gsu.edu Conflict of Interest Form
Conflict of Interest Procedures

URSA's procedures for compliance with the GSU policy on financial disclosures in sponsored projects.

gsu.edu Conflict of Interest Policy/Procedure
Individual Conflict of Commitment and Conflict of Interest Policy

GSU policy on individual conflict of commitment and conflict of interest as it pertains to conducting research at the university.

gsu.edu Conflict of Interest Policy/Procedure
PHS regulations

HHS document outlining the responsibility of applicants for promoting objectivity in research for which PHS funding is sought.

gsu.edu Conflict of Interest Reference
Surgical Record

This is a form to record detailed surgical information of animals in the laboratory.

gsu.edu Department of Animal Resources Form
DAR Services & Fees

Explains DAR's policies for veterinary technical assistance and the use of DAR medical supplies, equipment and animal transportation van.

gsu.edu Department of Animal Resources Reference
Per Diem Rates

Chart offers per diem rates for housing certain laboratory animals.

gsu.edu Department of Animal Resources Reference
Preparation of Surgical Instruments

Guidelines for preparing and sterilizing surgical instruments and supplies are outlined.

gsu.edu Department of Animal Resources Guidelines
Rodent Surgery Training Handout

This is the handout that accompanies a hands-on rodent surgery workshop in the Dept. of Animal Resources.

gsu.edu Department of Animal Resources Reference
Laboratory Animal Care Record (front)

This is a form to record day-to-day animal care like procedures, observations and comments.

gsu.edu Department of Animal Resources Form
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