MANAGE AN AWARD
- Hire Staff
- Purchase and install equipment
- Obtain P-Card for use on sponsored award (very limited availability to GSU employees)
- Establish (set-up) consultant contracts
- Establish (set-up) subcontracts
- Purchase supplies and arrange travel
- Review expenditures and reconcile accounts
- Certify effort
- Request sponsor approval for changes
- Update compliance protocols with the appropriate URSA Compliance Office
- Provide reports to Sponsor
- Hiring on Sponsored Awards
- Setting up and Monitoring a Sub-contract (Sub-award)
- Defining and Paying Sub-contractors and Consultants
- Paying Human Subjects and Participant Support
- Equipment: Purchasing, Installing, Maintaining
- Purchasing and Travel on Sponsored Awards
- International Activities and Personnel on a Sponsored Award
- Conducting Monthly Expenditure Reviews
- Reporting Effort on Sponsored Awards
- Monitoring and Reporting Cost Share
- Cost Transfers
- Making Changes to a Sponsored Award
- Providing Reports to Sponsor
The Subrecipient Monitoring Policy describes the roles and responsibility for administering and monitoring subawards. Below is a brief overview for PIs and their staff.
Initial setup of subcontract
- Subrecipient scope of work, budget and budget justification
- Please confirm the budget is accurate and error-free and that the budget justification matches the budget prior to uploading
- Completed Subrecipient Commitment Form, International Subrecipient Commitment Form, or FDP Letter of Intent (for FDP-member subrecipients)
- FOR PHS-FUNDED PROJECTS ONLY: On the Subrecipient Commitment Form, if the Subrecipient selected the second box in question 7 indicating they do not have a PHS-compliant conflict of interest policy, the Subrecipient’s investigators must follow GSU’s policy and complete a Subcontractor Investigator Certification Form. The SFI Process and Guidance Document describes this process and the required steps in more detail. Upload the completed and signed Subcontractor Investigator Certification Form, along with documentation of CITI COI training course completion, in the Portal. Note: this requirement only applies to projects funded by a PHS agency (including NIH, HRSA, AHRQ, CDC, FDA).
- NIH has issued new requirements for foreign subawards at https://grants.nih.gov/grants/guide/notice-files/NOT-OD-23-133.html. As of October 1, 2023, all foreign subrecipients must “provide copies of all lab notebooks, all data, and all documentation that supports the research outcomes as described in the progress report. These supporting materials must be provided to the prime recipient with each scientific update (no less than once every three months) in line with the timelines outlined in the agreement.” Principal Investigators of projects with foreign subrecipients must ensure that they obtain this documentation from the foreign subrecipient no less than every 3 months. NIH has reserved the right to request copies of the documentation and failure to provide requested documentation may lead to remedies for noncompliance and potential enforcement actions.
- Completed Subrecipient Attachment 3A and Subrecipient Attachment 3B forms
- Subrecipient’s most recent Uniform Guidance audit statement
- If the Subrecipient is not required to obtain a Uniform Guidance audit, they must provide a completed Audit Certification and Financial Status Questionnaire and the accompanying documentation
- FDP-member institutions are required to upload their Uniform Guidance audit to https://fdpclearinghouse.org/organizations. This website may be used as a resource to locate subrecipient Uniform Guidance audits
- Approval letter for the use of human and/or animal subjects, if applicable
- Subrecipient’s negotiated F&A rate agreement
- Also, if needed, a HIPAA Questionnaire to Accompany Subcontracts form must be completed and sent to the Office of Legal Affairs for approval before any subaward can be signed and activated
- HIPAA Questionnaires are required when the subrecipient will have access to HIPAA-protected information
Once all documents have been provided, the OSP subrecipient coordinator will draft and forward to the subrecipient an appropriate contract (whenever possible, this will use the FDP standard Research Subaward Agreement Sample designed for the prime sponsor). Any negotiations will occur between the subrecipient and OSP, with assistance as needed from the PI.
The amount of the subcontract budget must be encumbered in Spectrum upon receipt of the fully executed subcontract. Each subcontract for an award is assigned a number from 1 to 9. This number corresponds to the numbered account code that should be used to charge expenses (see Subcontract G/L Expense Codes).
Multi-year subcontracts
For multi-year subawards, additional time and funding (i.e., budget for the next year) can be initiated in the Research Portal (with amendment checked). PIs should send the request about two months prior to the end of the currently-funded budget year to continue funding. With this form, PIs will provide the budget for the year and indicate if there are any changes from the original scope of work or other aspects of the previous Subcontract Request Form. Typically, the OSP officer will then send a FDP standard Research Subcontract Agreement Amendment to the contracting institution with a copy to the PI.
Setup payments to subcontractors / subawards on sponsored projects
Invoices should be sent from the subrecipient directly to the Georgia State PI, who should review and confirm that performance is satisfactory and that all expenses are reasonable, allowable and properly allocated to the project. The PI or designee should submit the request for payment of the approved invoice to the Office of Disbursements accompanied by a copy of the original subcontract and its most recent amendment.
The details about this process are provided in Processing Payments in Panther-Mart to Subcontractors.
Monitoring a subcontract
Differentiating sub-contractors, consultants, and vendors
Sub-contractor
- Has programmatic involvement in the project identified by a separate scope of work, a separate budget and separate organization approval;
- Has a director of the sub-award who considered the PI for the sub-award and who may be considered a co-PI on the sponsored project with the PI at the home institution;
- Has its performance measured against the objectives set for the sub-award of the project;
- Has responsibility for programmatic decision-making;
- Has responsibility for adherence to applicable program compliance requirements;
- Uses the sponsored funds to carry out the project at their institution as compared to providing goods or services for a fee for the project at Georgia State;
- Has the right it publish project results or serve as a co-author;
- Has the option to develop patentable technology and to share in IP resulting from the project.
Consultant
- Are an expert advisor;
- Are paid for time spent on a fixed hourly / daily basis, which includes travel expenses, supplies, overhead, etc.;
- Are an individual using their own equipment and materials, not equipment or materials from their institution, for the work on the project;
- Are considered as being paid a “fee for service” whose work and IP belong to Georgia State;
- Pay their own taxes on earnings from the project;
- Are not employed by Georgia State in any other capacity;
- Are not involved in programmatic work on the project; including project deliverables such as reports.
Vendor
- Provide goods and/or services ancillary to the project;
- Are paid a flat fee;
- Provide similar goods or services to many different customers;
- Are not involved in programmatic work on the project; including project deliverables such as reports.
Payments to subcontractors / subawards on sponsored projects
When OSP receives a fully executed Subaward (initial or amendment), a copy is sent to the PI/PD and department contact person specified on the Subaward Request Form. The total subaward annual budget must be encumbered upon receipt of the executed subaward agreement (either the initial or subsequent amendments) by initiating a Purchase Order for the full amount of the subaward budget in the Spectrum+ system. The funds will be encumbered against the project budget and a purchase order will be established. A copy of the Subaward must be sent to Purchasing for the PO to be dispatched. As invoices are processed against the purchase order the encumbrance will be reduced accordingly. Encumbering the funds will provide an accurate picture of how much direct cost is remaining to be spent in your project.
Invoices should be sent by the subcontractor directly to the Investigator. It is the Investigator’s responsibility to confirm that performance of the subcontract is being satisfactorily accomplished per the term of the agreement, and to review that the expenses are allowable and appropriate for the project. To comply with state requirements, each approved invoice that is sent to disbursement must be accompanied by a copy of the subaward (original plus the most recent amendment).
To pay a subaward invoice in Panther-Mart, you would begin the process by adding a non-catalog item as described in the document, Processing payments to subcontractors / sub awards on sponsored projects.
Paying consultants on sponsored projects
Consultants are entities (individuals or companies) receiving a portion of the funds from a grant as an expert advisor or goods/service provider paid by the hour or day for the work they do on the project. While a consultant may contribute their expertise on a project, they cannot be named as a Co-PI or Co-Director, nor can they be considered as “Key Personnel”. They may be listed as an investigator on the project at the discretion of the PI, but if so they will be treated as a consultants and must complete the forms and procedures below.
All consultants on Georgia State sponsored projects being paid $5,000 or more for services must complete a Consulting Agreement Form (with non-state of Georgia entities) or an Employee Compensation Agreement Form (with state of Georgia employees) and have the form approved by the university’s Office of Legal Affairs. These forms can be found using the Search Accounting Forms function on the Finance and Administration website.
Consultant fees may be paid only to experts not employed by Georgia State who provide a unique contribution to the project. In addition, prior approval must be obtained in order for any University System of Georgia and State of Georgia employees to be eligible to receive compensation for consulting services on sponsored projects. Federal agencies specifically prohibit the payment of consultant fees from federally-supported projects to persons employed by the Federal government.
Paying human subjects and participant support
Two common expenses for sponsored projects are human subject payments and participant support. These are commonly mistaken for one another. Please refer to the definitions below:
Human subjects are individuals that provide something to the research project such as data or information. Human subjects payments are typically small payments (sometimes referred to as participant incentives and respondent fees) made to individuals who are participating in a research project as “human subjects.” These costs should be expensed to account code 727140.
Participant support includes stipends, subsistence allowances, registration fees, supplies and manuals paid to, or on behalf of individuals who typically get something from the project (not acting as subjects from which data or information is collected). “Participants” may be attendees at conferences, symposia, training activities or workshops that are directly related to the research project or program. These costs should be expensed to either account code 783120 – Participant Support Services for stipends or subsistence allowances or account code 783110 – Participant Support Reimbursement of Expenses for reimbursing such costs to participants. When paying participant support from a sponsored project, such expenses must be part of the approved sponsored project budget and budgeted separately. Participant support costs are not charged F&A (indirect cost) recovery.
Payments to individuals for either type of expense can be made through two mechanisms:
1. Project Advance or Imprest Fund accounts (for paying individuals cash or gift cards)
2. Purchase vouchers (see “Human Subjects and the Transparency in Government Act” below for information re: protection of privacy information for human subjects)
More information about requesting and managing these accounts or purchasing vouchers can be found on the Finance & Administration website.
Human subjects and the Transparency in Government Act
The DOAA has approved for all state agencies and state institutions to exclude any payments related to the HIPAA and human subjects from this extraction. Georgia State excludes any payments using the account code for human subject payments (727140) from this extraction. It is therefore important to use this correct account code when paying human subjects with a payment request form to ensure this private information is not made available to any searchable public websites.
Types of Equipment
Capital equipment is defined as any unit item with a life expectancy of a least one year and having an acquisition cost of $5,000 or more. Shipping, taxes, in-transit insurance and installation charges should be included under this category for new purchases, provided these costs are included in the original purchase order.
Fabricated equipment is defined as special purpose equipment that is to be assembled or fabricated that will result in an article of nonexpendable tangible property having a useful life of at least one year, and total acquisition cost of $5,000 or more. The fabricated unit consists of items or assemblies of parts that are interconnected and interdependent so as to become a new functional entity for a special purpose. The Office of Accounting Services can provide guidance regarding the procedures used to ensure that the separate pieces will be appropriately charged as equipment.
Purchase and Installation of Equipment
As Georgia State is an entity within the State of Georgia, equipment purchases, even through the use of sponsored funds, must comply with the state’s purchasing laws and regulations. Usually, an equipment purchase will require the use of a requisition and purchase order. The state may also require competitive bids beyond those required by the sponsor but because “technical instruments” are exempt from the bid requirements such scientific equipment purchases will usually only need completion of a sole source justification form. Purchase process information is available at https://finance.gsu.edu/purchasing-business/.
All equipment purchases must be reported to the Facilities Management for coverage under the university’s insurance policy. Identifying decals will be placed on the equipment by Property Control.
If equipment is installed by a third party, it may be necessary for that party to provide an Insurance Certificate. The Department of Safety and Risk Management will provide guidance on this.
Use of Equipment
Georgia State requires that prior to purchasing capital equipment the investigator conduct due diligence to ensure that this same equipment is not already available for their use on the university campus.
Off-site use of equipment purchased through sponsored awards to Georgia State must adhere to the Offsite Use of Equipment Policy.
Purchasing
The guidelines for Purchases Made Under Research Grants, Agreements, and Contracts are provided by the Office of Finance & Accounting. All vendors from which any purchases are made must be registered in Spectrum+. This often requires obtaining a completed W-9 form from the vendor. Once in the system, purchases can be made using these basic guidelines:
- Purchase of items or services less than $5,000 per item can be made from any state-approved vendor using a P-card or Purchase Order (PO). NOTE: When using a PO, the PO MUST be approved and items ordered by a Purchasing Office buyer and not ordered directly by the PI or department.
- Purchase of items or services more than $4,999 per item must be made from state-approved vendors using a PO, or see C and D below.
Travel
Travel using sponsored funds is governed by the terms of the award, university and state policy and procedures, and applicable laws. Approval for travel must be provided by the supervisor of the traveler and the PI or designee. All Georgia State travelers must adhere to the state regulations regarding expenses and their documentation.
Information to assist in developing costs for planned domestic or international travel can be found at Georgia State Travel Services and International Travel Tool Tips.
Travelers using federal sponsored funds for international flights, purchases are governed by the Fly America Act, restricting the choice of carriers. This law requires that international flights be on U.S. flag air carriers whenever possible, which is accomplished when code sharing is present. Code sharing occurs when two or more airlines “code” the same flight as if it were their own. In other words, the international flight may be on a foreign air carrier’s plane, but is considered the same as one operated by a U.S. flag air carrier. Compliance with the Fly America Act is satisfied when the U.S. flag air carrier’s designator code is present in the area next to the flight numbers on the airline ticket, boarding pass, or on the documentation for an electronic ticket (passenger receipt).
- Domestic travel: Domestic travel on most sponsored project accounts is subject to the GSU Institutional Travel Policies and Procedures. In some instances, however, the funding agency may put forth more restrictive travel regulations. In those cases, the agency’s regulations must be followed. For example, some federal agencies limit reimbursement for meals and lodging to the federal per diem rates. Be aware that reimbursement of miscellaneous expenses without receipts is often limited to those expenses under $25.00 (so only up to $24.99). Georgia State uses the federal government CONUS rate for meals and lodging for cities located in the United States. Also, see the State of Georgia travel regulations.
- International Travel: Because of federal and certain funding agency regulations, OSP should be contacted as far in advance of foreign trips as possible to ensure that you have fulfilled all of the requirements for foreign travel as a Georgia State employee and in order to be properly reimbursed. Key information about foreign travel and foreign per diem rates can be found on the U.S. State Department website.
Fly America Act: For international air travel, federal requirements state that American carriers be used when a traveler is flying between the U.S. and another country or between other countries to the maximum extent possible. Convenience and/or expense are not considered appropriate reasons for not using U.S. carriers. Foreign travel paid from federal contracts and grants requires advance approval by Grants & Contracts Accounting and often the sponsoring agency.
International Personnel at Georgia State
International personnel working or studying at Georgia State will need to obtain visas, either H-1B or J-1. Information about obtaining visas or hosting an international student or scholar at Georgia State can be obtained from the International Student and Scholar Services website.
Visa applications take time to process. Plans to include international personnel on sponsored projects should plan for a minimum three month period for visa applications to be processed and approved.
International Travel
All international travel is subject to export control laws which affect both the information and materials possessed by travelers. Failing to abide by these laws, even if the failures are due to innocent mistakes, can be treated as criminal violations. Travelers must be certain that any materials brought or shipped to international locations are done so legally.
Information to assist in developing costs for planned international travel can be found at International Travel Tool Tips.
Export Controls
If international personnel, including graduate students, are intended to work on a research project that is not excluded from export control laws, prior governmental approval may be required for their participation. Their access to possible controlled technology and information is considered a “deemed export” which may require a formal license.
For more detailed information about Georgia State’s processes for ensuring compliance with these laws, see URSA’s webpage about Export Control Regulations.
All Sponsored Project Accounts must be reconciled monthly to ensure that expenditures are charged correctly and comply with sponsor and Georgia State policy. While OSP provides a high-level review of sponsored expenditures to assure university compliance with all fiscal provisions of contracts, grants, and other agreements, granular administration occurs at the department and project level. Administrators will usually incur and obligate actual expenditures, all of which must be approved by the PI/PD, who has primary responsibility for the allocation of all expenditures. If an award is overspent, the financial liability accrues to the PI and the PI’s department.
Instructions for conducting expenditure reviews and obtaining expenditure reports for sponsored accounts in Spectrum/Peoplesoft can be found in the Spectrum Services training materials. In addition, URSA hosts a workshop on Using Spectrum to Review Expenditures that covers the importance of regular expenditure reviews, conducting basic expenditure review functions that are supported by the Spectrum system, and highlighting best practices for reviewing expenditures on sponsored awards at Georgia State University (Find next scheduled workshop in the URSA online calendar). For those who need practical training about how to conduct expenditure reviews, URSA hosts an in-class workshop that provides hands-on practice doing expenditure reviews. Find and register for workshops through the URSA online calendar.
Monthly reconciliation entails:
- Confirming all expenses were incurred during the project’s period of performance.
- Reviewing all expenditures and encumbrances to ensure that they are allowable, allocable, and reasonable
- Matching each transaction on the Project Drilldown report to its corresponding source document and supporting and verifying that it is allowable and that the quantities and amounts are correct.
- Correcting any errors discovered as soon as possible and in accordance with Georgia State’s cost transfer policies and procedures.
- Monitoring cost transfers to ensure that they are completed in a timely manner.
- Maintaining documentation that will support expenses in the event of an audit.
- Verifying PI’s progress on the project/statement of work to confirm the status of deliverables.
- Obtaining PI signature—recognizing PI's responsibility for the day-to-day management of the project—on the review/reconciliation report approving all expenditures as appropriate.
Governance of Budget Management and Administration
Management and administration of sponsored projects are governed by:
- Generally accepted accounting and reporting practices,
- Provisions of the Uniform Guidance,
- State laws and regulations using procedures developed by Georgia State Financial and Administrative Services,
- University System of Georgia regulations, and
- Specific terms and conditions of each individual award
- Effort Reporting System Login (PERS)
- PERS-Personnel Effort Reporting Policy and Procedures
- PERS Dept. Coordinators To-Do-List
- Online Module: Effort Reporting
- Step by Step PDF Guide for Certifiers
Personnel Effort Reporting policies and procedures ensure that Georgia State University complies with all applicable federal laws and regulations. They ensure that the effort expended on sponsored projects is appropriately documented and justifies the salaries charged to those projects. They also ensure Georgia State University can track faculty effort expended on research activities. Financial penalties and expenditure disallowances can occur if employees do not comply with this policy. All individuals involved in the effort certification process are expected to abide by the provisions of the Personnel Effort Reporting Policy and Procedures. All individuals, including faculty, are expected to understand these policies and procedures and be able to converse effectively with co-workers, sponsoring agencies, and auditors if necessary.
Training on Effort Reporting
PIs and all key personnel are required by federal law to certify their effort on sponsored programs 3 times annually using the online PERS system. Quick instructions on how to certify effort can be found in the Step-by-Step Guide for Certifiers linked above.
Effort Pre-reviewers are strongly encouraged to take the Effort Reporting administrator training available online (linked above) and as an in-class workshop. For more details on the workshop, contact the Assistant Director for Research Education & Training, Candice Ferguson.
Cost transfers between accounts are typically used to correct charges inadvertently made to the wrong account. However, it is important to note that cost transfers are red flags to auditors. As a result, Georgia State has a Cost Transfer Policy and Procedures that provide specific regulations about the use of cost transfers in order to minimize auditing issues that may arise.
When a cost transfer is needed to correct an account problem, a Cost Transfer Form must be completed (including an explanation for the transfer) and sent to OSP for approval via the Research Portal.
The following scenarios are red flags that are usually picked up by auditors (try to avoid these!):
- Cost transfers within 90 days of a project’s end date.
- Cost transfers without a detailed explanation or with an unacceptable explanation (to spend remaining money, etc.)
- Large number of cost transfers.
- Cost transfers near the end of a project or several cost transfers onto a sponsored project.
- Cost transfers among closely related projects.
Post-award changes that will change or significantly affect the scope of work will require approval from the sponsor. OSP, as the authorized institutional official will usually need to formally submit to the sponsor a request for such changes. Requests for OSP action are initiated in the Research Portal using the appropriate submission form. Even if certain changes can be made without prior approval of the sponsoring agency (under expanded authority), typically these changes will require institutional prior approval.
Some of the most common changes include:
- Re-budgeting funds within the awarded budget
- Change in scope of work or specific aims – requires sponsoring agency approval
- Change in PI – requires sponsoring agency and OSP approval
- Change in other key personnel – seek clarification from the agency
- Reduction of effort of key personnel (by 25% or more)
- Absence of key personnel for more than three months (including sabbatical, sick leave, and other types of leave of absence)
Re-budgeting
The budget lines established in Spectrum reflect the sponsor’s terms and/or what is needed to ensure that appropriate spending can occur during the project (i.e.: opening appropriate salary and subcontract lines.) Spending on each line will only be controlled if the sponsor has not granted the university re-budgeting authority. Where prior approval for re-budgeting is not required, these lines may spend into deficit but the budget total will be controlled. OSP will not re-budget individual lines to eliminate line deficits where the sponsor does not require such rigid controls.
No-cost extensions
All no-cost extension requests require a justification for the extension that relates to the completion of the objectives of the award. Requests for no-cost extensions should NOT be made just because funds are remaining.
Under the terms and conditions of many federal awards, the university has the option of extending the project for a period of up to 12 months without having to contact the sponsor for permission if the award is under expanded authority.
For those grants that require agency approval for a no-cost extension, usually OSP will contact the sponsor, although it is understood that in some circumstances the request will come directly from the PI due to a personal relationship with the sponsor. In these cases, any notice received from the sponsor should be uploaded into the Portal as part of an NCE request.
Please note that requests to agencies generally take one to two months to process and approve. Therefore, we suggest such requests be submitted 90 days before the expiration of the grant in order to have the approved extension prior to the original expiration date.
PIs should consult with OSP early in the last year of funding to determine if their award is eligible for a no-cost extension and, if so, if agency approval is required. Also, PIs should be aware of any additional required reporting to the sponsor that may accompany a no-cost extension for a particular award.
Change of PI/PD
Transfer of grant/contract to or from Georgia State
Most institutions should have in place a procedure for grant transfers. The sponsor and the relinquishing institution should agree to any transfers and the new institution should give written notice to the relinquishing institution that it will accept the transfer, usually with no changes to the scope of work or the budget, before the transfer paperwork is submitted. Also, it is important to note that the start date of the PI at the new institution does not necessarily coincide with the transfer date of their grants. There are often delays in transferring grants that will result in grant start dates later than the start date of the PI at the new institution. More details can be found in Georgia State's Grant Transfer Procedures.
Sabbatical, sick leave or leave of absence
Reduction of effort of key personnel
Technical Progress Reports
Technical progress reports are often submitted directly from the PI to the sponsor; in such cases there is generally no communication between PI and administrative staff.
- Where the sponsor requires institutional approval and submission, the Research Portal “Progress Report” form should be used to initiate OSP action and final submission to the agency. These reports often require business and some budget information, which should be complied with by department/college administrators and verified by the PI. Authority of and responsibility for the technical aspects of the report accrue fully to the PI. OSP will review all the business and financial features of the report to ensure accuracy and compliance with the sponsor’s terms.
Interim Financial Reports
Interim financial reports are prepared and submitted by OSP, often in consultation with the PI and unit administrators. Usually, OSP will create and submit the report without departmental or PI initiative, having established its need at the time of award setup. Where OSP needs PI or unit-level confirmation of expenditures, the department and PI will be notified via the Research Portal’s “Financial Report” form.
Department administrative responsibilities in the preparation of interim financial reports are to:
- Perform a preliminary review of expenditures 60 days before the budget period ends, and perform a final review of the ledger 30 days after the budget period end date. Be sure to:
- Review unliquidated obligations and encumbrances. Determine which incurred expenses won’t be posted to the ledger by the end of the budget period. Determine which encumbrances should be lifted and which should be charged to the project.
- Review account codes for unallowable expenses. Without agency approval, those expenses must be removed from the fund.
- Verify that the award budget and specific expense limitations haven’t been exceeded. Some agencies require that expenses conform to the award budget or have spending limits on specific categories. Without agency approval, expenses that exceed the budget must be removed from the fund.
- If the total budget balance is in overdraft, transfer the expense overruns off the fund.
- If there is a budget unexpended balance, review the award policy. Your options may include:
- Confirm with the PI, and seek carry-forward authority from the agency.
- Transfer appropriate expenses to the fund.
- Carry-forward may be permitted without specific agency authorization.
- Review subsequent expenses (those posted after the budget period end date). Verify that they legitimately apply to the project and were incurred before the end date.
- Confirm that all appropriate expenses have been posted to the fund.
Make sure that all expenses comply with award terms and are appropriate to the project.
Find Training
Find Files
Administrator Resources
For general questions, comments, or suggestions, please contact:
Comfort Brownell, Assistant Vice President for Research, OSP
(404) 413-3550
[email protected]
Not sure who to contact? Email:
[email protected]
Tony Burnett, Research Financial Specialist
[email protected] 404-413-3564
Casey Brinsfield, Sponsored Programs Specialist
[email protected] 404-413-3671
Ryan Eastwood, Costs Analyst
[email protected], 404-413-3999
Cynthia Houston, Administrative Assistant
[email protected] 404-413-3502
PRE-AWARD
Katie Pope, Director
[email protected], 404-413-3543
Tulani Murphy, Associate Director
[email protected], 404-413-3571
VACANT, Associate Director
404-413-3501
Alicia Chapman, Sponsored Projects Officer
[email protected]
Lawrence Mkondya, Sponsored Programs Officer, Senior
[email protected], 404-413-3509
Nikcole Moore, Sponsored Programs Officer
[email protected], 404-413-3633
Kenya Parmes, Sponsored Programs Officer
[email protected], 404-413-3575
Charles Robinson, Sponsored Programs Officer, Senior
[email protected], 404-413-3527
POST-AWARD
VACANT, Director
404-413-3604
Rita Alexander, Associate Director
[email protected], 404-413-3523
VACANT, Associate Financial Officer, Senior
404-413-3521
Curtis Bonner, Research Financial Officer, Senior
[email protected], 404-413-3534
Melinda Dixon, Research Financial Officer
[email protected], 404-413-3526
Yolanda Jenkins, Research Financial Officer
[email protected], 404-413-3533
Jocelyn Peterson, Research Financial Officer, Senior
[email protected], 404-413-3520
Kendria Swift, Research Financial Specialist, Senior
[email protected], 404-413-3519
VACANT, Research Financial Officer
404-413-6675
Jordan Wilks, Research Financial Officer, Senior
[email protected], 404-413-3634
Jennifer Wagnac, Research Financial Officer
[email protected]
College of Arts and Sciences
Not sure who to contact? [email protected]
VACANT, Director of Research Administration Services
404-413-5486
Pre-Award for all departments:
- Erika Clark, Assistant Director
[email protected], 404-413-5258 - Pamela Stitt, GCO II
[email protected], 404-413-6214 - Jo-Ann Lawrence, GCO II
[email protected], 404-413-6416 - VACANT, GCO II
Post-Award: TEAM A
- Stacey Harrell, Assistant Director (Communication, Physics & Astronomy, Computer Science,Anthropology, Applied Linguistics/ESL, English, Sociology, Philosophy, Political Science, Religious Studies, Sociology, Global Studies Inst.)
[email protected], 404-413-5608 - Anita Rittendale, GCO II
[email protected], 404-413-5550 - Wanda Page, GCO II (Geosciences, Math & Stats, CHARA)
[email protected], 404-413-5021 - Raquel Lowe, GCO II (African American Studies, Middle East Inst, CMII, History, Modern & Classical Languages, Regents Center for Learning Disorders, Women’s Institute)
[email protected], 404-413-6624
Post-Award: TEAM B
- VACANT, Assistant Director (Neuroscience, Gerontology)
[email protected], 404-413-5472 - Kristesha Harris, GCO II (Biology, Language Research Center)
[email protected], 404-413-6243 - Melinda Dixon, GCO II (Chemistry)
[email protected], 404-413-5072 - FreSandra Blackburn, GCO II (Psychology)
[email protected], 404-413-6412
Administrative (All departments)
- Margie Pye, GCO I
[email protected] - Rannisha Tanksley, GCO I
[email protected]
Perimeter College
- Glenn Pfeifer, Res. Development Specialist
[email protected], 678-891-2528 - Mary Elizabeth Boucebci, GCO II (Pre-Award)
[email protected], 678-891-2526 - Len Conner, GCO II (Post-Award)
[email protected], 678-891-2529 - Felicia Clayton, Business Manager
[email protected], 678-891-2377
School of Public Health
- Not sure who to contact? [email protected]
- Selena McBride, Director, Office of Research & Sponsored Projects
[email protected], 404-413-1348
Pre-Award:
- Monica Hollman, GCO III, Health Policy and Behavioral Sciences and Population Health Sciences
[email protected], 404-413-9313
Post-Award:
- Melissa Duncan, GCO III, Health Policy and Behavioral Sciences
[email protected], 404-413-2348 - Traci Streeter-Sherrell, GCO II, Population Health Sciences
[email protected], 404-413-1797
Mark Chaffin Center for Healthy Development:
- Juarndai Lei Gagnon, Director of Grants, Contracts & Finance
[email protected], 404-413-1343 - Katy Spinks, Project Coordinator, Pre-Award for all departments except Center for Leadership in Disability (CLD)
[email protected] 404-413-1493 - Benetta Behnzukeh, GCO III, Pre- and Post-Award for Center for Leadership in Disability (CLD)
[email protected] 404-413-1286 - Molly Chung, GCO III, Pre- and Post-Award for Center for Leadership in Disability (CLD)
[email protected] 404-413-1425
University-Level Research Centers
- Kay Gilstrap, Associate Director
[email protected], 404-413-6638 - LaToya Brown, GCO III
[email protected] - Florence Bauchau, GCO III
[email protected], 404-413-3608 - Dara Jones, GCO III
[email protected], 404-413-3577 - VACANT, GCO II
- Milan Berhane, Business Manager III
[email protected], 404-413-3522 - Izaura Garrison, GCO III
Center for Behavioral Neuroscience, Pre-Award
[email protected], 404-413-6631
Andrew Young School of Public Studies
- Dean's Office
Denise Jenkins, College Financial Officer, [email protected], 404-413-0006
Kemoy Briscoe-Morris, [email protected] - Criminal Justice & Criminology
Alex Domaleski, [email protected] - Cybersecurity
Alex Domaleski, [email protected] - Economics
Cara Dominick, [email protected] - Experimental Economics
Cara Dominick, [email protected]
S.J. Henderson, [email protected] - Georgia Policy Labs
Tyler Rogers ( Pre-Award), [email protected]
Bailey Watts (Post-Award), [email protected] - Health Policy Center
Alex Domaleski, [email protected]
Ashley Jones (Pre-Award), [email protected]
Annette Pope (Pre-Award), [email protected], 404-413-0304
Cindy Clark (Post-Award), [email protected], 404-413-0303
Lannda Oden (Post-Award), [email protected], 404-413-0329
U'Kisha Prince (Post-Award), [email protected] - International Center for Public Policy
Paul Benson, [email protected], 404-413-0235 - Public Finance Cluster
Gautam Bose, [email protected] - Public Mgmt & Policy
Elsa Gebremedhin, [email protected], 404-413-0115 - Social Work
Cara Dominick, [email protected]
Cheryl King, [email protected], 404-413-1051
Pamela Sharpe, [email protected], 404-413-1172 - Urban Studies Institute
Kemoy Briscoe-Morris, [email protected]
Byrdine F. Lewis College of Nursing & Health Professions
- Lynn Rhodes, GCO III (Pre- and Post-Award)
[email protected], 404-413-1086 - Kevette Woolfalk, Business Manager II (Pre- and Post-Award for Project Healthy Grandparents)
[email protected], 404-413-1202
College of the Arts
- VACANT, Film Media, Theater
- Thomas McConnell, School of Music
[email protected] - Candiss Addison, Art & Design
[email protected]
College of Education and Human Development
- Jaiwan Harris, Director, Office of Research & Sponsored Programs
[email protected], 404-413-0265
Pre-Award:
- Stacy Ringo, GCO II (Adult Res. Literacy Ctr, After School Allstars, Learning Sciences, Child Dev Ctr, K&H, Urban Child Studies Ctr)
[email protected], 404-413-8452 - Mi’Yata Johnson-Foreman, Res. Associate II (Crim Ctr, Ctr Eval Res Services, CPS, EPS, Deans' office)
[email protected], 404-413-8211 - Jacqueline Ferrell, GCO II (ECE, CSD, MSE, Dean's office)
[email protected], 404-413-8296
Post-Award:
- Leigh Floyd, GCO II (Adult Res. Literacy Ctr, Learning Sciences)
[email protected] - Shaila Philpot, GCO II (After School Allstars, Ctr Eval Res Services, Child Dev Ctr, CSD, MSE, Urban Child Studies Ctr)
[email protected], 404-413-8096 - Letitia Williams, GCO II (Dean's office, Crim Ctr, EPS, K&H, MSE)
[email protected], 404-413-8092 - Autumn Eberhart, Fiscal Grants Specialist (Counseling and Psychological Services)
[email protected] - Toya Hampton, Fiscal Grants Specialist (Counseling and Psychological Services)
[email protected] - Jamaal Madison, GCO I (ECE)
[email protected], 404-413-0141
College of Law
- Mignon Jackson, College Finance Officer (Pre- and Post-Award)
[email protected], 404-413-9096
Robinson College of Business
- Laura Villo, Associate Director, Sponsored Research Development (Pre- and Post-Award)
404-413-7353 - Tameka Hudson, Business Manager, Institute for Insight
[email protected], 404-413-7849
Institute for BioMedical Sciences
- David Freydkin, GCO III (Pre- and Post-Award)
[email protected] - Cynthia Willingham, GCO III (Pre- and Post-Award)
[email protected] - Nancy Feng, GCO III (Pre-Award)
[email protected]