GRANTS ADMINISTRATION RESOURCES
The following resources are provided to help guide anyone administering sponsored proposals or awards. These are in addition to the guidance documents and forms provided in the Research Portal Knowledge Base. Please look there first for what you need, and then peruse these additional resources if you don't find what you need in the Research Portal. If you still do not find what you need or need further guidance, contact OSP or your College | Department Level Research Officer and they can assist you or point you to someone at Georgia State who will assist. You can find a directory of OSP and College | Department Grants Administrators at the bottom of this page by clicking "Grants Administration Contacts" and choosing "OSP Contacts" or "College, Institute & Center Contacts."
Pre-Award Resources
- F&A Waiver Guidance
- Guidelines for Hiring
- IBS and Summer Salary
- Institutional Base Salary Guidance
- LOI Routing and Submission Guidance
- MTDC Budget Spreadsheet Template
- Negotiating the Terms and Conditions of Awards
- OSP Roles & Responsibilities Guidance
This document is intended to guide research administrators outside of OSP on whom to contact at OSP about common issues. - Proposal Submission Deadline Guidance
The Proposal Submission Deadline Guidance establishes explicit, fair and uniformly applied levels of service for processing proposals by Georgia State University's Office of Sponsored Programs (OSP). - Signing NIH Other Support Document
- Subrecipient or Contractor Classification Determination Checklist
- Summer Salary Calculation Template
- Summer Salary Guidance
- TDC Budget Spreadsheet Template
- Uniform Guidance
- W9 Form
- Budget Justification Sample
- MTDC Budget Spreadsheet Template
- Proposal Checklist
This checklist is a helpful reference to guide you through the proposal development process. Some items listed may not be necessary for all sponsors. - Summer Salary Calculation Template
- TDC Budget Spreadsheet Template
- F&A (Indirect cost) Waiver Request Form
This form must be used to request a reduction or waiver of the F&A (indirect cost) rate applied to a sponsored award through the Office of Sponsored Proposals & Awards. It is not used if the sponsoring agency specifically limits the F&A rate. - F&A and Fringe Rate Agreement
Georgia State's current F&A cost and fringe rate agreements with DHHS. - F&A Split Agreement Form
This form should be used when submitting a proposal or activating an award where indirect costs will be split between two or more units within Georgia State. This form can be found and completed in the Research Portal. - Georgia State Fact Page
- Previous Fiscal Years Fringe Rates
Post-Award Resources
- Advance/Imprest Account Procedures
- Contacting GSU Payroll
- Extra Service Pay/Compensation Guidance
- FDP Research Terms & Conditions Prior Approval Matrix
To be used for agreements where FDP Research Terms and Conditions apply. Outlines expanded authorities for certain project modifications. - Graduate Assistant Hiring Process
- How to Make Changes to an Award Guide
- How to Provide Reports to Sponsors Guide
- IBS and Summer Salary
- Institutional Base Salary Guidance
- OSP Roles & Responsibilities Guidance
This document is intended to guide research administrators outside of OSP on whom to contact at OSP about common issues. - Procedure for Deficits and Surpluses on Sponsored Awards
- Process for PI-Sponsored Award Transfer to Another Institution
- Queries and Reports - Frequently Used
- Request for Release of Funds Prior to IRB Approval
Use this form to request a release of funds or activate a sponsored account prior to receipt of IRB approval. - Summer Pay Exception Form
- Summer Pay Faculty
- Summer Salary Calculation Template
- Summer Salary Certification Form
- Summer Salary Guidance
- Uniform Guidance
- W9 Form
- Audit Certification and Financial Status Questionnaire
- Guidelines for Hiring
- HIPAA Questionnaire for Subcontracts
A questionnaire required by all subcontractors on sponsored projects at Georgia State to ensure compliance with HIPAA regulations. - MTDC Budget Spreadsheet Template
- Research Subaward Agreement (Fed)
Sample form of what the Office of Sponsored Programs submits to another institution when the PI completes the Subcontract Request Form. This form can be found and completed in the Research Portal. - Research Subaward Agreement 3B (FDP)
- Research Subaward Agreement Amendment (FDP)
Sample form of what the Office of Sponsored Programs submits to another institution when the PI requests any amendment after the first year of a subcontract. This form can be found and completed in the Research Portal. - Combined Subrecipient Commitment Form
- Incoming Subrecipient Commitment Form
- Subrecipient Commitment Form: Non-FDP
A completed form indicating institutional concurrence for the proposed activity for each subrecipient must accompany the proposal. Two forms are available: The Subrecipient Commitment Form: Non-FDP and the FDP Letter of Intent. If the subrecipient is NOT a member of the FDP Expanded Clearinghouse, use the Subrecipient Commitment Form: Non-FDP. The list of FDP Expanded Clearinghouse members is available here. - Subrecipient or Contractor Classification Determination
- TDC Budget Spreadsheet Template
Research Portal
The following items are managed in the Research Portal. Log into Research Portal, select "Sponsored Progams Administration" and "My Submissions." Find correct item in drop-down list to submit request.
- Register or Change Affiliation for eRA Commons or FASTLane
- Advance Account request on awarded grant
- Award Notice
- Change PI on an award
- Conflict of Interest disclosure time extension
- Cost Transfer request
- GRFP Approval
- Financial Report
- Just-in-time Notice
- No-cost-extension request
- Progress report
- Grant Proposal
- Re-budget request
- Residual transfers
- Subcontract request
Contact our office for questions about resources, training and assistance for Research Administrators.
Comfort Reeves-Brownell
404-413-3550
[email protected]
Pre-Award
Katie Pope, Director
404-413-3543
[email protected]
Post-Award
Kavitha Sivakumar, Director
404-413-3501
[email protected]